Receptionist/Administration Assistant
Are you ready to elevate your administrative career in a dynamic and forward-thinking company? We are looking for a proactive and enthusiastic individual to join our fast-paced team.
About Vie
At Vie Finance & Insurance, we redefine possibilities by empowering clients with integrated finance and insurance services. Engaging with over 60 institutions, we help clients achieve their long-term goals with ease and confidence. Our locally owned offices throughout Tasmania provide transparent, innovative support, simplifying the complex and eliminating stress. Through our commitment to client-centricity, integrity, and excellence, we provide comprehensive guidance and support at every stage of life.
The Role
Are you ready to elevate your administrative career in a dynamic and forward-thinking company? We are looking for a proactive and enthusiastic individual to join our fast-paced team. If you’re passionate about providing exceptional support and thrive in an innovative environment, we want to hear from you!
As our Receptionist/Administration Assistant, you'll be an essential part of our operations, working closely with our finance and insurance team, and acting as the welcoming face of our company. We’re seeking someone who excels in problem-solving, handles sensitive information with professionalism, and enjoys the challenge of a fast-moving workplace.
Opportunities
Vie Finance & Insurance is growing a national franchise network, offering exciting career progression and professional development. We will support your training and education, ensuring you have the resources needed to thrive. At Vie, you’ll find the perfect environment to advance your career, explore different areas of our business, and be part of our exciting growth journey.
Responsibilities
- Answer and direct incoming telephone calls, providing comprehensive company information.
- Welcome visitors, determine their needs, and connect them with the appropriate personnel.
- Manage the Vie Launceston email, triaging enquiries, and ensuring they reach the right department or are handled promptly.
- Schedule and coordinate meetings and appointments, ensuring all preparations are in place.
- Assist our Property Finance Team with post-approval processes, including:
- Liaising with clients, lenders, conveyancers/solicitors, and other involved parties.
- Preparing and directing documents.
- Creating and maintaining in-house systems and utilising third-party software.
- Maintain office equipment and manage office supplies.
- Oversee document control for office documents and templates.
- Collaborate with the marketing department to create marketing materials.
- Provide administrative support to the finance and insurance team as needed.
- Drive continuous improvement in all areas of our business.
Skills & Experience
- Completion of Year 12 or a Certificate III (or higher) in Business Administration or a related field, or equivalent experience.
- Valid driver's licence.
- 2+ years of administrative experience.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Fast and accurate typing skills, with experience in data entry, composing emails, and creating documents.
- Excellent verbal and written communication skills.
- Strong organisational skills and attention to detail.
- Ability to work independently and as part of a team.
Application Process
To apply, please send your cover letter and resume vie the link below.
Please call 1300 400 843 and ask for Kerri Tyrrell for more information. Applications close Monday, 19 August.